Job type: Fixed-term contract

Contract duration: Six months, with the potential to extend

Location: Santry, D.17

Role responsibilities

  • Maintain a projects database and run reports
  • Assist with hard/soft copy project filing on a weekly basis
  • Coordinate, attend and take minutes at project meetings/workshops 
  • Coordinate and collate input for weekly/monthly client reports for projects
  • Update incoming and outgoing document management registers
  • Implement a project document management strategy
  • Schedule meetings and send Skype invitations to remote attendees when necessary
  • Manage meeting rooms
  • Order catering for meetings when necessary
  • Manage office canteens/kitchens
  • Check stock levels and order kitchen supplies when required

Essential

  • Minimum of three years' experience working in a project administration/support services role
  • Experience of office filing systems
  • Experience of producing meeting agendas and minute taking
  • Experience of data entry and working on databases
  • Excellent attention to detail
  • Naturally methodical and good at keeping systems/records updated
  • Proficient in MS Word, Excel, PowerPoint and Outlook
  • Good data entry/typing skills
  • Flexible and hardworking
  • Fluent in spoken and written English

Desirable

  • An administration/secretarial qualification
  • Previous experience maintaining document management systems

About Roughan & O'Donovan

Roughan and O’Donovan (ROD) is a leading civil, environmental and structural engineering consultancy. An independently owned firm, we employ a multidisciplinary team of more than 260 people, of 20 different nationalities, in our Dublin, Cork and Leeds offices. 

Our people are the heart of our business, and we invest heavily in their personal and professional development through all stages of career development. We are an Engineers Ireland CPD Accredited Employer and operate an Institution of Civil Engineers (ICE) training scheme. We have well-established graduate and chartership support programmes.

We offer a range of benefits designed to help our people thrive, including flexible working arrangements, wellness initiatives and support during important life events.

To apply

Roughan & O’Donovan is an equal opportunity employer. 

Roughan & O'Donovan will retain, for at least one year, all records arising through the recruitment process for compliance purposes in line with the Employment Equality Acts, 1998-2015.

Roughan & O'Donovan is not accepting unsolicited CVs from search firms.  CVs submitted by search firms without a valid written search agreement, including those submitted to hiring managers, are deemed to be the sole property of Roughan & O'Donovan, and no fee will be paid in the event of candidate(s) being hired.